{"id":3,"date":"2019-02-18T05:14:27","date_gmt":"2019-02-18T05:14:27","guid":{"rendered":"http:\/?page_id=3"},"modified":"2025-11-11T13:44:57","modified_gmt":"2025-11-11T02:44:57","slug":"privacy-policy","status":"publish","type":"page","link":"https:\/\/cooksrivercroquetclub.com\/home\/privacy-policy\/","title":{"rendered":"Privacy Policy"},"content":{"rendered":"\r\n<h3 class=\"wp-block-heading\"><span style=\"font-family: verdana, geneva, sans-serif;\">1. Who We Are<\/span><\/h3>\r\n<div id=\"model-response-message-contentr_554c2b3b5e4d5ee1\" class=\"markdown markdown-main-panel enable-updated-hr-color\" dir=\"ltr\" aria-live=\"polite\" aria-busy=\"false\">\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\"><b>Cooks River Croquet Club (CRCC)<\/b>\u00a0is a community sporting club dedicated to promoting physical activity, teamwork, and community spirit.<\/span><\/p>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\">Our website address is: <em>www.cooksrivercroquetclub.com<\/em><\/span><\/p>\r\n<h3><span style=\"font-family: verdana, geneva, sans-serif;\">2. What Personal Data We Collect and Why We Collect It<\/span><\/h3>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\">We collect and process various types of personal data to run our website, manage club activities, and communicate with our members and supporters.<\/span><\/p>\r\n<h4><span style=\"font-family: verdana, geneva, sans-serif;\">Comments<\/span><\/h4>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\">When visitors leave comments on the site, we collect the data shown in the comments form, and also the visitor\u2019s IP address and browser user agent string (such as reCaptcha) to help spam detection.<\/span><\/p>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\">An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: <a class=\"ng-star-inserted\" href=\"https:\/\/automattic.com\/privacy\/\" target=\"_blank\" rel=\"noopener\" data-hveid=\"0\" data-ved=\"0CAAQ_4QMahcKEwi8hNaCy-eQAxUAAAAAHQAAAAAQXg\">https:\/\/automattic.com\/privacy\/<\/a>. After approval of your comment, your profile picture is visible to the public in the context of your comment.<\/span><\/p>\r\n<h4><span style=\"font-family: verdana, geneva, sans-serif;\">Media<\/span><\/h4>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\">If you upload images to the website (e.g., for user profiles or to accompany articles), you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.<\/span><\/p>\r\n<h4><span style=\"font-family: verdana, geneva, sans-serif;\">Contact Forms<\/span><\/h4>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\">Data submitted through our contact forms (e.g., &#8220;Contact Us&#8221;) is collected to respond to your inquiry or to process your general enquiry, membership application\/interest or social\/corporate hire. This typically includes your name, email address, phone number, and the content of your message. This data is sent to CRCC&#8217;s relevant staff or volunteers (e.g., Club Secretary, Registrar, or Treasurer) and is stored for up to 5 years for customer service purposes.<\/span><\/p>\r\n<h4><span style=\"font-family: verdana, geneva, sans-serif;\">Cookies<\/span><\/h4>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\">We use cookies to enhance your experience on our site:<\/span><\/p>\r\n<ul>\r\n<li style=\"list-style-type: none;\">\r\n<ul>\r\n<li>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\"><b>Comment Cookies:<\/b> If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.<\/span><\/p>\r\n<\/li>\r\n<li>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\"><b>Login Cookies:<\/b> If you have an account and log in, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser. When you log in, we also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select &#8220;Remember Me&#8221;, your login will persist indefinitely. If you log out, the login cookies will be removed.<\/span><\/p>\r\n<\/li>\r\n<li>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\"><b>Article Cookies:<\/b> If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 30 days.<\/span><\/p>\r\n<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<h4><span style=\"font-family: verdana, geneva, sans-serif;\">Embedded Content from Other Websites<\/span><\/h4>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\">Articles on this site may include embedded content (e.g. videos from YouTube, images, articles from sporting bodies, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.<\/span><\/p>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\">These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.<\/span><\/p>\r\n<h4><span style=\"font-family: verdana, geneva, sans-serif;\">Analytics<\/span><\/h4>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\">We use [e.g., Google Analytics or similar service] to analyse the use of our website. This service collects standard internet log information and visitor behavior data in an anonymised form. The information generated by the cookie about your use of the website (including your IP address) is transmitted to the analytics provider. This data is used to compile statistical reports on website activity for CRCC to improve our website and services.<\/span><\/p>\r\n<h3><span style=\"font-family: verdana, geneva, sans-serif;\">3. Who We Share Your Data With<\/span><\/h3>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\">We only share your data with third parties necessary for the operation of the club and its services:<\/span><\/p>\r\n<ul>\r\n<li style=\"list-style-type: none;\">\r\n<ul>\r\n<li>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\"><b>Spam Detection:<\/b> Visitor comments are checked through an automated spam detection service (e.g., Akismet).<\/span><\/p>\r\n<\/li>\r\n<li>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\"><b>Service Providers:<\/b> We may share data with external providers that handle essential club functions, such as:<\/span><\/p>\r\n<ul>\r\n<li>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\"><b>Membership Management System<\/b> (e.g., PlayHQ, TeamApp, CNSW or a national sporting body database).<\/span><\/p>\r\n<\/li>\r\n<li>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\"><b>Email Marketing Platform<\/b> (e.g., Mailchimp) for sending newsletters.<\/span><\/p>\r\n<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\"><b>Legal Obligation:<\/b> We will disclose your data where required by law (e.g., a court order).<\/span><\/p>\r\n<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<h3><span style=\"font-family: verdana, geneva, sans-serif;\">4. How Long We Retain Your Data<\/span><\/h3>\r\n<ul>\r\n<li style=\"list-style-type: none;\">\r\n<ul>\r\n<li>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\"><b>Comments:<\/b> If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.<\/span><\/p>\r\n<\/li>\r\n<li>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\"><b>User Accounts (Members\/Volunteers):<\/b> For users that register on our website (e.g., for news access or volunteer portals), we store the personal information they provide in their user profile. This data is kept as long as the user&#8217;s account is active and for a reasonable period thereafter (e.g., 1-2 years) for administrative and archival purposes related to club history, unless a deletion request is made.<\/span><\/p>\r\n<\/li>\r\n<li>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\"><b>Contact Form Submissions:<\/b> Retained for up to 36 months.<\/span><\/p>\r\n<\/li>\r\n<li>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\"><b>Analytics Data:<\/b> Retained for 24 months\u00a0as per typical analytics settings.<\/span><\/p>\r\n<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<h3><span style=\"font-family: verdana, geneva, sans-serif;\">5. What Rights You Have Over Your Data<\/span><\/h3>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\">If you have an account on this site, or have left comments, you have the following rights:<\/span><\/p>\r\n<ul>\r\n<li style=\"list-style-type: none;\">\r\n<ul>\r\n<li>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\"><b>Right of Access:<\/b> You can request to receive an exported file of the personal data we hold about you, including any data you have provided to us.<\/span><\/p>\r\n<\/li>\r\n<li>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\"><b>Right to Rectification:<\/b> You can see, edit, or delete your personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.<\/span><\/p>\r\n<\/li>\r\n<li>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\"><b>Right to Erasure (&#8220;Right to be Forgotten&#8221;):<\/b> You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes (e.g., financial records, mandatory sporting registration data).<\/span><\/p>\r\n<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<h3><span style=\"font-family: verdana, geneva, sans-serif;\">6. Where We Send Your Data<\/span><\/h3>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\">Visitor comments may be checked through an automated spam detection service. Data may be transferred to and processed in countries outside of your own, particularly where our third-party service providers (like web hosting or email platforms) are located. We take steps to ensure that your data is treated securely and in accordance with this privacy policy.<\/span><\/p>\r\n<h3><span style=\"font-family: verdana, geneva, sans-serif;\">7. Your Contact Information<\/span><\/h3>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\">If you have any questions or concerns regarding this privacy policy or wish to exercise your data rights, please contact the Cooks River Croquet Club Secretary:<\/span><\/p>\r\n<ul>\r\n<li style=\"list-style-type: none;\">\r\n<ul>\r\n<li>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\"><b>Email:\u00a0 \u00a0 \u00a0 \u00a0 <\/b><i>secretary@cooksrivercroquetclub.com<\/i><\/span><\/p>\r\n<\/li>\r\n<li>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\"><b>Address:\u00a0 \u00a0<\/b><em>3 Richardsons Crescent, Marrickville\u00a0 \u00a0NSW\u00a0 \u00a02402<\/em><b><br \/><\/b><\/span><\/p>\r\n<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<h3><span style=\"font-family: verdana, geneva, sans-serif;\">8. Additional Information<\/span><\/h3>\r\n<h4><span style=\"font-family: verdana, geneva, sans-serif;\">How We Protect Your Data<\/span><\/h4>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\">We use Secure Socket Layer (SSL) encryption for data transmission, secure hosting services, and restrict access to personal data to only necessary staff and volunteers who are bound by confidentiality obligations.<\/span><\/p>\r\n<h4><span style=\"font-family: verdana, geneva, sans-serif;\">What Data Breach Procedures We Have in Place<\/span><\/h4>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\">In the event of a data breach, we will endeavor to inform affected users and the relevant supervisory authority within 72 hours of becoming aware of the breach, where feasible, as required by law. We will take immediate steps to secure our systems and prevent further unauthorized access.<\/span><\/p>\r\n<h4><span style=\"font-family: verdana, geneva, sans-serif;\">What Third Parties We Receive Data From<\/span><\/h4>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\">We may receive information from official sporting bodies (e.g., the national or state league\/association) for verification of membership, player registration status, and team management purposes.<\/span><\/p>\r\n<h4><span style=\"font-family: verdana, geneva, sans-serif;\">What Automated Decision Making and\/or Profiling We Do with User Data<\/span><\/h4>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\">We <b>do not<\/b> use automated decision-making or profiling that produces legal effects or similarly significantly affects users based on their personal data.<\/span><\/p>\r\n<h4><span style=\"font-family: verdana, geneva, sans-serif;\">Industry Regulatory Disclosure Requirements<\/span><\/h4>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\">As a community sporting club, we comply with the data protection laws of New South Wales, Australia and the regulatory requirements of our affiliated sporting associations.<\/span><\/p>\r\n<\/div>\r\n<p><span style=\"font-family: verdana, geneva, sans-serif;\"><i>Last updated: November 11, 2025<\/i><\/span><\/p>\r\n","protected":false},"excerpt":{"rendered":"<p>1. Who We Are Cooks River Croquet Club (CRCC)\u00a0is a community sporting club dedicated to promoting physical activity, teamwork, and community spirit. Our website address is: www.cooksrivercroquetclub.com 2. What Personal &hellip; <a href=\"https:\/\/cooksrivercroquetclub.com\/home\/privacy-policy\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;Privacy Policy&#8221;<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":3,"comment_status":"closed","ping_status":"open","template":"","meta":{"footnotes":""},"class_list":["post-3","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/cooksrivercroquetclub.com\/home\/wp-json\/wp\/v2\/pages\/3","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/cooksrivercroquetclub.com\/home\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/cooksrivercroquetclub.com\/home\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/cooksrivercroquetclub.com\/home\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/cooksrivercroquetclub.com\/home\/wp-json\/wp\/v2\/comments?post=3"}],"version-history":[{"count":6,"href":"https:\/\/cooksrivercroquetclub.com\/home\/wp-json\/wp\/v2\/pages\/3\/revisions"}],"predecessor-version":[{"id":1215,"href":"https:\/\/cooksrivercroquetclub.com\/home\/wp-json\/wp\/v2\/pages\/3\/revisions\/1215"}],"wp:attachment":[{"href":"https:\/\/cooksrivercroquetclub.com\/home\/wp-json\/wp\/v2\/media?parent=3"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}